Companies that deliver excellent employee experiences see 17% rise in employee productivity. These companies also witness 41% decrease in absenteeism. The way you manage your employees’ leave can also contribute to a positive employee experience.
Modern employers are willing to go the extra mile to deliver leave experiences customized to their employees. In addition to standard sick leave, maternity/ paternity leave and occasional day-offs, there are sabbatical and bereavement leave days now.
While organizations are willing to do more for their hard-working employees, management of such leave systems can become overwhelming.
The traditional method of leave management that involves manual management is a chaotic and laborious process. Manual leave management may be simple for fewer employees. But if your company has 20+ employees or is scaling fast, then manual leave management becomes a grueling task.
Between managing leave applications and manager approval emails, and adjusting employee leave sheets, the HR team can easily become overloaded. The system becomes more complicated when parameters such as different time zones, and eligibility for multiple leave types, fall in.
The efficiency of the process suffers as manual intervention carries with it the drawbacks of errors and inaccuracies. Over time, such manual management becomes a deterrent to your team’s performance and progress.
Many organizations still follow manual methods when they can easily upgrade to a leave management system and save
hundreds of workhours.
Employee leave management system refers to tools that help regulate employee leave application, approval and monitoring process. Essentially a software, a leave management system streamlines the entire process, increasing process speed, accuracy and transparency.
The best leave management software tools are comprehensive in design and elaborate in performance. You will find them automating key tasks of leave management.
Tedious tasks such as communications with multiple decision-makers for approvals are completed in minutes. A leave tracking software handles time-taking tasks such as communications with payroll and policy compliance teams, for faster process realization.
The best leave application software tools are designed to save significant time, costs and resources for organizations. With such tools, companies can automate manual tasks and manage leave requests more efficiently.
With an automated leave management software, HR teams can create a clear process with greater visibility. As a result, employees are well-informed of their leave eligibility, which paves way for a fair leave management process.
HR teams can ensure that employees get the leave days they are entitled to, while adhering to company’s leave policies. The end result – all stakeholders are happy. The HR team too, is relieved of leave management stress.
Leave management, or time-off management, is a seemingly simpler process that can have serious consequences when not ably managed. Process inefficiencies can result in HR staff and team managers working overtime to ensure employee fulfilment and policy adherence.
As leave management involves multiple segments, an inefficiency in a single segment can impact multiple teams and sometimes entire organizations. From impacting productivity to attracting lawsuits for labor law incompliance, faulty leave management can cost more than money.
Here are a few leave management challenges that a leave tracking software can help you overcome:
Tracking leave days of an entire organization can be a difficult task. Include factors such as new hire leave allotments, leave accruals and leave overdue, and the process easily gets complex.
An inefficiency to track leave days poses difficulty to all stakeholders involved –employees, team manager, HR staff and the company.
Without a proper leave tracking system, employees remain unaware of elapsed leave days. Team managers remain unaware of the number of leave days to which their team members are entitled.
Without proper insight into leave data of employees, the higher management will find it difficult to make well-informed decisions. For example, the senior management may need clear leave data from across the organization to determine employee benefits and budgets.
Without a reliable employee leave management system, leave tracking becomes erratic and crucial data insights are lost through loopholes. These inefficiencies lead to consequences such as employee dissatisfaction, bad decisions, staffing discrepancies, work overload and project delays.
Leave management and payroll are closely linked. Errors and inaccuracies in leave management can lead to serious payroll errors.
Without efficient leave tracking, HR teams have zero insight into paid, unpaid, holiday or other leave days, claimed by employees. This can lead to faulty payroll calculations, and even undue loss of pay for employees.
Sorting through different types of leave days is in itself a huge task for the HR team. Add unplanned leave days to the task list, and the process becomes a nightmare. A failure to update unplanned leave days can lead to payroll errors. The situation can quickly escalate when there are more employees.
These inaccuracies and consequent outcomes can become vital starting points for employee dissatisfaction.
Leave management from the employees’ end starts with a leave application, which is sent to the manager for approval. The employee has to provide a valid reason for the leave to be approved. The manager approves the leave amidst attending to business and team priorities.
This extensive manual process is time-consuming, which, more often, can lead to inadvertent errors. The manager may, for example, forget to approve the application, to address an important meeting or other business priority. The employee may mistake the error for disapproval, which can result in resentment.
The length and complexity of the process can also result in missed leave requests. This can prove costly when the company has a crucial project to complete.
The entire process leads to miscommunications, work delays, reduced productivity, and frustration for all parties.
Without a visible leave management process, employees stay in the dark regarding your leave policies and their leave type entitlement. This results in unnecessary back and forth enquiry emails. This email overload adds to HR workload.
In addition, absence of clear communication regarding leave types leaves employees frustrated. Sometimes, it can lead to ill-informed decisions that result in loss of money for employees. For example, an employee may apply for a paid vacation leave only to find that the policy is no longer valid.
With an automated leave management system, it is easier to keep employees aware of their entitled leave days. They can also be kept up-to-date about change in leave policies so that they can plan their leave and life accordingly.
With an automated leave management system, it is easier to streamline employee leave management process. A reliable software facilitates easy coordination within stakeholder teams. Monitoring and reviewing the leave process is easier.
The best leave application software enables you to regulate, coordinate and supervise, your leave management.
A typical employee leave management system works in the following manner:
The entire system is simple, easy and thorough for everyone involved. The best leave application software allows for easy integrations with existing systems, which makes leave application even faster and efficient.
For example, you can integrate your leave management system with instant messengers. This integration facilitates instant leave request filing and real-time communication with all concerned parties.
An automated leave management system automates tasks that you have been doing manually. From employee leave requests to approvals and team notifications, every task is automated. Employees get to view the status of their application without having to wait for emails from the HR.
Employees can view key aspects such as updated leave policy, leave balance, and accrued leave days, on their dashboards. With appropriate access controls, HR teams and team mangers view employee leave balance, leave history, team schedule and staff availability.
With relevant information at their fingertips, teams can make better leave decisions and employees can plan better.
The process is faster, transparent and more efficient with a leave tracking software.
With manual methods, there are emails, paperwork and spreadsheets, to fill and maintain. Being manual, this method poses the risk of inaccurate data entry. In addition, there is the risk of spreadsheets getting corrupted, virus-hit or lost due to hardware damage.
An automated leave management system minimizes manual intervention, eliminating data entry inaccuracies in the process. With an online leave management software, you can easily eliminate the risk of data loss.
Organizations are governed by local, state and national laws for employee leave. There are also proprietary company policies that employees need to adhere to, during leave application. These details can make leave application process complex.
With an automated leave management system, you can easily customize settings to reflect all applicable laws and policies. You can ensure leave compliance at all stages while also preventing policy misuse.
The best leave application software tools enable great collaboration within and among teams for greater project quality and productivity.
These tools provide real-time information on employee leave balances. They also display team calendars so that an employee chooses leave days in accordance with other team member schedules. This collaborative leave-taking ensures that you allot tasks in balance without overloading team members.
With a leave tracking software, team managers can proactively adjust team schedules while other stakeholders can make well-informed decisions.
With a reliable employee absence management software, you can review your employees’ complete leave history. The software tells the number and type of leaves an employee is entitled to, and the claim count.
The software communicates the grounds on which employees availed their leave days. The tool details leave claim rejections and the reasons for rejection.
With a 360-degree view of your employees’ leave details, every stakeholder team is able to run a smooth process.
The best leave application software tools are those that are easily customizable to your needs and systems. From accommodation for different leave types to data-rich dashboards, these top 10 leave management systems are leading the leave management software domain.
A cloud-based tool, ADP leave tracking software offers automated time tracking and more, for improved employee time and attendance management. This automated leave management system is available on ADP Marketplace.
If you are already using any ADP solution, then you can easily integrate ADP leave management with these solutions.
ADP is one of the top 10 leave management systems for these features:
This cloud-based solution is designed to manage your employees’ leave days with more efficiency and speed. Pocket HRMS promises an advanced leave management process, greater flexibility and transparency.
A great addition if you are looking for a simple system with extensive leave type accommodations and customization.
If you are looking for an online leave management software that is simple, effective and user-friendly, then Zoho People is it. This software guarantees minimal time theft with its leave tracking, recording and management features.
Workforce is one of the best leave application software tools in the cloud-based tools category. This leave management system assures flexibility, customization and comprehensive insights.
This is a cloud-based employee absence management software. This tool guarantees less time-spend on time and efforts that organizations invest in employee leave management.
If extensive customization at every step is your leave management goal, then Kissflow HR Cloud is an apt solution.
A leave tracking software is one of the best business tools to invest in, if your company has operations in multiple countries. You can have a leave management system set to the rules, laws and policies of the specific location.
Among the top 10 leave management systems are the tools discussed below. They help you adhere to regional compliance laws and meet your productivity goals.
An easy-to-use cloud-based solution, greytHR handles your entire leave management process with ease. From leave applications to leave policy and tracking, get all the tasks done with greytHR.
If you are looking to minimize leave management, then greytHR automation works best.
If great customization and flexibility are what you need in your leave management software, then choose HR Mantra.
This cloud-based employee absence management software has comprehensive features, is easy to use, and is mobile-compatible.
CaptureLeave offers you a free 60-day trial.
A comprehensive leave management system, PeopleHR India allows you to manage employee leave from any device.
Available in tiered plans for startups, basic and advanced needs, SumHR offers extensive customization in setting leave days. SumHR is the first to introduce a “Leave Ledger”, which depicts employee leave days in the form of a bank statement.
An organization’s HR department loses 14 hours a week, on an average. These hours are spent on tasks that could use automation. Companies are increasingly employing automation to combat this process inefficiency.
With automated tools such as end-to-end recruitment software and employee leave management system, you can improve productivity and save workhours. Smart automation also helps you deliver outstanding employee experiences.
Shery Anderson is a recruiting professional with 10+ years of industry experience. She has a professional reputation for her one-on-one interviewing approach. Her peers and managers hold her in high regard for the results she brings in, with her approach.
Anderson believes in-depth interviews are key to discovering the best talents. She is also firm on using technology in people management for better results and relationships.
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