Darwinbox VS Workday

A better hire quality, reduced time for hiring, maintaining a thicker talent pipeline, improving retention, and promoting diversity in hiring, are the modern recruiter’s key priorities.

With talent shortage becoming acute, the proactive modern recruiter is embracing technologies that make hiring a superlative experience for stakeholders. Given here is a review and comparison of two such technologies.

If you are a recruiter or a HR professional, then the insights from this Darwinbox VS Workday review can help. Take the next right step in your search for smart technologies with this comparison.


44% companies rely on publicly accessible data such as social media profiles for speedy recruitment. 87% of American companies and 100% of Chinese companies use AI in one format or the other for recruitment. 55% of employers that recruit regularly experience a reduction in their time to hire. (Source: Finances Online)

The recruitment landscape is constantly changing. From revising salary packages to guaranteeing flexible work schedules, recruiters are adopting different ways to attract and retain talent. Recruitment software is another key strategy employed by recruiters to realize improvements in hiring and talent acquisition.

Recruiters are increasingly starting to employ recruitment technologies to obtain significant hiring benefits, including increased sourcing and speedier process completion. Here, we look at two such technologies and their suitability to your business. Use this Darwinbox VS Workday comparison to devise a well-informed plan of action for your recruitment.

Darwinbox VS Workday

(Source: Darwinbox Website)

(Source: Workday Website)


Darwinbox promises customers the advantage of a full-length recruitment solution. From sourcing to tracking candidates and hiring them, Darwinbox aligns hiring with your goals. You can manage the entire process from a single Darwinbox platform.

There is a smooth and seamless data flow across key segments integral to recruitment, enabling timely and sound decision-making. Darwinbox gives the assurance of seamless integration, intelligent automation and in-depth customization. There are also features to enable great candidate experience from the start.

Darwinbox operates on the cloud, giving recruiters the ability to view, review and make critical decisions on the go.


Workday comes as a single solution for entire people management including recruitment. From job marketing to interview scheduling through onboarding, Workday handles all recruitment tasks.

The end-to-end solution promises results that contribute to great hire quality. Recruiters derive efficiency in high-volume hiring and improved data security and compliance. Extensive data analytics is another key feature, contributing to an evolved recruitment process.

A cloud-based HCM, Workday is well-known for its seamless integration capabilities with different business applications.  

Advantages of Darwinbox

Darwinbox focuses on hiring and beyond, offering a reliable solution for your entire recruitment. As a comprehensive hiring solution, Darwinbox prioritizes qualified talent selection for current talent needs as well as evolving business needs.

From building a high-performing workforce to maintaining a thriving talent pool, Darwinbox assures outcomes high on every recruiter’s priority list. 

Here is an in-depth look at Darwinbox VS Workday to help you gain insights relevant to your business needs.

Features of Darwinbox :

 4000+ job integrations

 Customized channel-specific tracking and analytics

 Assessment platform integration

 Job Match Score™ for smarter candidate screening

 Calendar application integrations for streamlined interviewing 

 Mobile app for offer management

 E-signature enablement for faster onboarding

 Real-time analytics for improved decision-making 

 Customized dashboards 

 Access control management

 Automated and personalized onboarding

 Global and local compliance 

Search for the Best Talents Made Easier

Use the single Darwinbox platform to post your jobs easily on more than 4000 job boards. Sourcing channels include major platforms such as Naukri, Indeed, LinkedIn and Kalibrr.

Leverage other efficient sourcing channels. These channels include branded career pages, and exclusively accessible recruiter platforms. Other sourcing-facilitating channels include internal job posting, referrals and career page APIs.

Obtain insights into high-performing sourcing channels with comprehensive analytics. Monitor distribution on each sourcing channel and candidate conversions through each channel.

Match Process to Business Objectives with Greater Efficiency

Darwinbox features make alignment of recruitment and talent acquisition with your business objectives faster. You can define staffing models corresponding to jobs and create customized workflows. Define CTQ (Critical to Quality) questions so that only the most qualified resumes enter your talent pipeline.

Define access controls to make hiring collaborative and faster. For example, you can define workflows for essential approvals and make the process more transparent.

Be guided by a centralized skill library to create the perfect job postings. The library guides you in defining fields relevant to specific jobs. 

With Darwinbox’ seamless integration capability, you can gain access to assessment providers such as Mettl and HackerRank. Raise the screening bar so that only the best talents are infused into your teams.

AI-Powered Screening and an Elevated Interview Process

Darwinbox simultaneously simplifies and elevates your candidate hiring with its AI-powered mechanisms. There are branded career websites and a customizable candidate portal to place candidates within the familiarity of your brand.

A proprietary Job Match Score™ uses AI to shortlist and score candidate CVs on the basis of their skills, experience and educational qualifications. This makes screening rapid-fast and efficient.

Darwinbox is open to a hassle-free integration with calendar applications such as G Suite and Office 365. This capability makes interview scheduling easy and efficient. You can also configure feedback forms to specific interview rounds. This set-up makes it easier to obtain interviewer feedback and free the hiring funnel of bottlenecks.

A Proactive Offer Management Process

Darwinbox is designed to ably manage offer management for voluminous hiring and ad hoc scaling. It equips recruiters and hiring decision-makers with additional candidate data in advance through pre-offer workflows. Decision-makers can define approval and exception workflows for deciding CTC range limits.

With Darwinbox, it is easy to obtain and share key data such as CTC history and salary limits for roles. When approvers are equipped with relevant insights, they can make the right offer at the right time. This relevance of offer generation enhances candidate experience and prevents the risk of losing top talents.

Make offer generation faster with offer letter and salary templates. Darwinbox mobile app makes offer approval easier and faster. With facility for digital signature integration, candidates can easily e-sign relevant documents. 

Accomplish Tasks Faster with Configurable Reporting

Darwinbox comprises Persona-Specific Dashboards that give a summary of daily activities for recruiters. In addition, these dashboards give data insights for better decision-making and faster task accomplishment.

Generate and save role-based reports with in-depth data history. Data from the point of requisition to offer management, are captured in reports.  

Make Onboarding Stakeholder-Friendly

Darwinbox offers an AI-powered, automated and personalized onboarding experience for candidates. Remote new hires on your payroll? Worry not for Darwinbox makes it easy to onboard remote employees with configurable workflows timed accurately. At each step, you can ensure local and global compliance.

Darwinbox Pricing

Darwinbox pricing is not readily available. You can take a Product Tour, schedule a demo, or contact the company’s sales team to get a quote specific to your recruitment needs.

Disadvantages of Darwinbox

Darwinbox impresses with its ability to manage entire recruitment. With Darwinbox’ other suite of products, you can easily manage entire workforce management. From core HR activities to payroll, performance, time & attendance, employee travel and helpdesk, you can streamline all operations.

Still, there are some improvements that can make the platform even more impressive.

User Experience Drawbacks

Specific elements can be improved to impart a better user experience. The organizational structure chart can be upgraded to respond better and adapt to different screens. The mobile platform can be more responsive. Loading times can also be better. Design elements such as the submit button can be placed at familiar spots on forms to avoid form incompletion. 

Is Darwinbox Right for You?

Darwinbox has an extensive feature pool required to make recruitment easy and efficient. Other products can easily be integrated to offer a full-length HR solution. Automation, AI-powered features, comprehensive data analytics and a friendly UI are some major strengths of Darwinbox.

Large enterprises and companies with heavy-duty hiring or talent acquisition can benefit from Darwinbox.

If you want a complete recruitment technology that is an able Darwinbox alternative, then consider a X0PA demo

Designed to make recruitment more scientific in practice, X0PA delivers maximum objectivity in hiring.

An AI-powered solution, X0OA upgrades every layer of recruitment, from sourcing to screening, onboarding and candidate management. 

Other Darwinbox competitors include Workday and PeopleStrong.


Workday unifies recruitment and workforce management on a single platform, enabling you to manage the entire process from a single point. Available as an HCM (Human Capital Management) system, Workday comprises a range of features. 

These features help recruiters attract and engage talent, convert them into great hires, and manage them as employees. 

Workday features at a glance:

  • VIBE Index™ to promote diversity in hiring
  • Candidate ranking
  • Referrals management
  • Hiring compliance
  • Interview management
  • Automated workflows
  • Automated candidate reach-out campaigns
  • Branded career sites
  • Customized landing pages
  •  Real-time analytics 

Benefit from a Skill-Oriented Approach to Hiring

Workday promotes skill-based hiring from the start. Be it sourcing, screening or hiring, candidates that are an able match for requisite skills are preferred. With this approach, Workday guarantees building a workforce that is competent to adapt to changing business needs.

Workday uses Machine Learning (ML) and analytics to help you gain insights into your organization’s skill profile. In addition to hiring for your current skill requirements, you can use predictive analytics to understand future skills. This understanding enables you to identify and address skill gaps.

Workday introduces VIBE Index™ feature to help you measure diversity in hiring. You can apply this feature to any process, and even measure the sense of belonging your employees experience. The VIBE Central™ offers dashboards to view and review your diversity progress.  

Be it sourcing, screening or onboarding, remove bias, even unconscious, at every stage of hiring.

Manage Recruitment Efficiently from a Centralized Work Unit

Workday offers a centralized dashboard to unify all data recruiters and hiring managers need to make sound hiring 

decisions. This dashboard can be customized to meet your business needs. 

Assimilate your talents and create a talent pool. Retrieve talent pool information on demand, and make a review, all on a single dashboard. Manage referrals efficiently and improve hiring quality with endorsement feature.

Make interviews more about efficiency with Workday’s features for candidate screening. Workday ranks candidates for their skills and fetches the best job-fit. Compare assessments and interviewer feedback for in-depth candidate evaluation.

Achieve Better Collaboration and Scaling in Hiring

Workday is flexible to meet to your existing and evolving business needs. It integrates seamlessly with your existing systems such as Slack and Microsoft® Teams to offer improved collaboration and efficiency. Hiring teams can share interview feedback by integrating Workday with existing platforms. Requisitions can easily be created through mobile.

With its ability to create automated workflows, Workday enables you to manage bulk hiring effortlessly. From requisitions to moving candidates in bulk through the hiring pipeline and managing offers, you can handle it all with Workday.

Your process can be backed by real-time data analytics. Workday dashboards offer insights into key hiring metrics, making it easier for hiring managers to make business-aligned decisions.

Engage Candidates with Positive Experiences

Workday has impressive features that enable you to engage candidates throughout their hiring journey. From branded career sites to real-time data delivery, Workday is built to impress candidates all the way.

Reach out to qualified candidates and keep your talent pipeline healthy. Workday offers automated campaigns, customized landing pages and real-time insights for well-timed, relevant and personalized communications.

Workday’s ML operator extracts skill details, experience and application history from candidate resumes. Leveraging this information, Workday sends relevant job postings to your talent pool, making job search personalized for candidates.

Include attractive content such as brand videos on your posting page to pull candidates to apply faster.

Extending the positive experience to interested candidates, Workday offers a simple platform for candidates to apply and check application status. The experience is optimized for mobile devices too. The platform enables candidates to self-schedule interviews, which prevents risks of drop-off.

Once candidates convert into employees, Workday works to make every day great for your employees. Tools for automation, feedback-gathering, employee compensation & benefit management, and gathering real-time analytics, make workforce management hyper-organized yet simple.

Workday Pricing

Workday pricing details are not available on the company website. You can reach out to their sales channel with your requirements to obtain precise pricing information.

Disadvantages of Workday

Workday customers are impressed with the platform’s ability to offer a 360-degree solution. By managing talent attraction through hiring, candidate engagement and workforce management, Workday offers benefits for both employees and employers.

But the platform can garner more customers with a few improvements, opine current users.

User Experience Issues

Automation can be employed for more tasks. The Performance Module can be better. Sudden platform slow-down and crashes are frequent, which can be rectified. Data auto-population slows down sometimes, which necessitates manual inputs. Some task completions can do with fewer steps. Reporting is complex and often necessitates guidance by Workday experts.

Is Workday Right for You?

Workday is a comprehensive solution that simplifies recruitment and workforce management without coming down heavily technology-wise, on your teams.

If you are a large enterprise with dedicated talent acquisition and recruitment teams, then Workday can be a great asset. Medium businesses that are constantly recruiting can benefit from Workday.

Workday is also great for companies that are looking for a single solution to manage their recruitment and workforce. With its payroll management and timesheet tracking capabilities, Workday presents the perfect opportunity for a comprehensive solution implementation.

X0PA is a competent Workday alternative you may want to consider before making a decision. With its database of 250M+ profiles, AI-powered screening, chatbots, omni-channel communication and intelligent automation, X0PA is perfect for end-to-end recruitment and candidate engagement.

Other Workday competitors include Darwinbox, Rippling and Zoho People.


81% businesses open to talent mobilization have reported an increase in revenue or revenue growth beyond set targets. Technology can drive talent mobilization and enable recruiters to achieve their talent, hiring and organizational goals.

AI in HR is already being used by 88% of companies worldwide. Recruiters are employing technology to successfully meet their recruitment priorities. The right technology can be the best tool to source, hire and retain the best talents. 

If you are shortlisting recruitment technology software, then use this Darwinbox VS Workday review for preliminary insights. With an understanding of recruitment software and their competencies, you can make the right choice for your needs.

Don’t let Covid-19 stop you from holding Career Fairs – go Virtual!

Author Bio:

As an executive recruiter, Nelida Wright is involved in different recruitment activities, from sourcing to hiring and engaging candidates. She understands the significant difference that technology can bring to recruitment.

Her passion for bridging the gap between people and processes drives her to identify powerful recruitment technologies. She creates awareness about such technologies with her reviews. Be tuned to her space for more insights into technologies that transform candidate and recruiter experiences.

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